Unit- 6 Digital Documentation (Advanced)
Chapter- 14 Templates, Table of Contents and Mail Merge
I. Multiple Choice Questions. Tick the correct answer:
1. All documents in Word are based on:
a. styles b. themes c. templates d. formats
Answer: Templates
2. Word allows you to insert a template from:
a. installed templates b. my templates c. Microsoft office online d. all of these
Answer: All of these
3. Which of these elements can a template contain?
a. formatting specifications b. printer settings c. menu and toolbar customizations d. all of these
Answer: All of these
4. What is the file extension to save a template in MS Word 2007?
a. .docx b. .dotx c. .xlsx d. .pptx
Answer: .dotx
5. Which tab contains options to add content controls to a template?
a. home tab b. insert tab c. developer tab d. references tab
Answer: Developer tab
6. Which of these will you select to open the new document window?
a. Microsoft office button---new b. Microsoft office button---Open
c. Insert----New----Text document d. none of these
Answer: Microsoft office button--->New
7. Where are the templates stored in MS Word by default?
a. documents folder b. my templates folder
c. libraries folder d. none of these
Answer: My Template folder
8. Which of these is the default template to create a new document in Word?
a. Normal.dotm b. Sample.dotm c. Create new.dotm d. All of these
Answer: Normal.dotm
9. Which feature will you use to create the content page of a book?
mail merge b. templates c. TOC d. None of these
Answer: TOC
10. Which tab will you open to access the table of contents command button?
a. review tab b. developer tab c. view tab d. references tab
Answer: References tab
11. What do you need to do before you create a table of contents?
a. Make the whole text italicized b. Apply a colour to the heading text
c. Apply heading styles to the required headings of the document
d. All are correct
Answer: Apply heading styles to the required headings of the document
12. Which of these can you customize in a TOC by using the table of contents dialog box?
a. level of headings b. page numbers c. style formatting d. all of these
Answer: Level of headings
13. What part of a document is used by Word to build an automated table of contents for it?
a. page numbers in the document b. document headings
c. footers in the document d. headers in the document
Answer: Document headings
14. Mail merge is the process of combining document design with a list to create multiple copies of document for each entry in the list. The list is called:
a. main document b. data source c. form label d. database
Answer: Data source
15. Suppose you are the manager of a beauty salon. What would be the main reason that you would create address labels for your customers?
a. It stops you from making spelling mistakes in the name and address.
b. You can keep track of the number of customers that you have.
c. It saves you from repeatedly typing out names and addresses, therefore, saves time d. None of these
Answer: It saves you from repeatedly typing out names and addresses, therefore, saves time
16. Which tab will you open to access the labels option?
a. home b. insert c. mailings d. developer
Answer: Mailings
II. Fill in the blanks:
1. A ________ is a file that serves as a starting point for creating a new document.
Answer: Template
2. _____ templates are ready-to-use templates available in the new document window.
Answer: Installed
3. You can create templates in two ways- by saving a document as a template or by using a/an______.
Answer: Existing template
4. To create a template you need to open the new document window by clicking on ________ options.
Answer: Installed template
5. Templates contain_______ specifications and any other settings that can be added to or modified in a document and can be saved within a template.
Answer: Formatting
6. The ________ feature allows you to create a document for creating business and personal letters.
Answer: Template
7. The ________ are usually pieces of paper with adhesive on the back that can be affixed packages or envelopes.
Answer: Mailing labels
8. The ________ dialog box provides you options to create and manage styles for a template.
Answer: Manage styles
9. In MS Word 2007, the templates are saved with ______ file extension.
Answer: .dotx
10. Word's table of contents feature allows you to create an automated table of contents from the _____in a document.
Answer: Headings
11. To update a table of contents, click on the _______ button in the table of contents group of the references tab.
Answer: Update table
12. The ______ dialog box provides you options to customize TOC.
Answer: Table of Contents
13. Before you create a table of contents you need to apply________ to the chapter names, section headings in the document to include them in TOC.
Answer: Heading 1 style
14. To open the envelopes and labels dialog box click on _____ button in the mailings tab.
Answer: Labels
15. ________ is used to create a series of documents with same text and multiple addresses.
Answer: Mail Merge
16. Mailing labels are commonly used for printing _____, where each label shows a different address.
Answer: Address list
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