PART-B Unit-3 Digital Documentation-LibreOffice(2025-26)
Chapter-2 Apply Editing Features
Q1. Making changes in the text is called _______.
Answer: Editing
Q2. The selected text is highlighted in _______ colour.
Answer: Blue
Q3. The shortcut key for spell check is _______.
Answer: F7
Q4. The _______ command is used to reverse the last action performed.
Answer: Undo
Q5. To delete a block of text at once, select it and press the _______ or _______ key.
Answer: Delete or Backspace
Q6. In the Find and Replace dialog box, select the _______ check box to locate only text that matches the capitalisation of the search text.
Answer: Match case
Q7. To display the Find and Replace dialog box, press _______.
Answer: Ctrl + H
Q8. To reverse the last command, click on the _______ button available on the _______.
Answer: Undo button, Quick Access Toolbar
Q9. The key combination _______ selects the entire document.
Answer: Ctrl + A
B. True or False
Q1. Press Shift + Ctrl + Home to select the beginning of the document.
Answer: True
Q2. Copy command stores the duplicate of the selected text without changing the original text.
Answer: True
Q3. The spelling change option appears on the right side of the window.
Answer: False
Q4. Double-click anywhere in the paragraph to select it.
Answer: True
Q5. Press and hold the Ctrl key and click anywhere in the sentence.
Answer: False
Q6. In the Find and Replace dialog box, the “Search for styles” check box finds words that sound the same but are spelled differently.
Answer: False
Q7. It is a good habit to check for spelling and grammatical errors before submitting your document.
Answer: True
Q8. The Redo command is used to reverse the action of the Undo command.
Answer: True
Q9. To delete a character left to the cursor, press the Delete key.
Answer: False (It should be Backspace key)
Q10. Clipboard is the permanent storage area of the Windows operating system.
Answer: False (It is a temporary storage area)
C. Choose the Correct Answer
Q1. The text of the current document can be selected by –
A) Ctrl + S B) Ctrl + A C) Ctrl + O D) Ctrl + P
Answer: Ctrl + A
Q2. To display the spelling check dialog box, you can use –
A) F7 B) F9 C) F1 D) F3
Answer: F7
Q3. You can move or copy text to –
A) Different location in the same document
B) Another word processor
C) Another Word document
D) All of the above
Answer: All of the above
Q4. Red wavy line in a document indicates –
A) Syntax error B) Grammatical error C) Spelling error D) Logical error
Answer: Spelling error
Q5. Which key combination will you use to open the Thesaurus pane?
A) Shift + F7 B) Shift + F9 C) Ctrl + F7 D) F5
Answer: Shift + F7
D. Short Answer Questions
Q1. Write the shortcut key for the following commands:
(a) Cut (b) Copy
Answer:
(a) Cut – Ctrl + X
(b) Copy – Ctrl + C
Q2. What is the difference between Paste and Clone Formatting?
Answer:
Paste: Used to insert the copied or cut text in a new location.
Clone Formatting: Used to copy only the style and formatting (like font, size, and colour) of one text and apply it to another using the Format Painter tool.
Q3. Describe the function of the Find and Replace command.
Answer:
Find command helps to search specific words or phrases in a document.
Replace command helps to substitute one word or phrase with another throughout the document automatically.
Q4. How can you move to another page without scrolling?
Answer:
By pressing Ctrl + G or using the Go To tab in the Find and Replace dialog box, and typing the desired page number to move directly to that page.
E. Long Answer Questions
Q1. List the different ways to select a paragraph.
Answer:
There are several ways to select a paragraph in MS Word:
Triple-click: Triple-click anywhere in the paragraph to select the whole paragraph.
Mouse Drag: Click and drag the mouse pointer from the beginning to the end of the paragraph.
Margin Selection: Move the pointer to the left margin area and double-click beside the paragraph.
Keyboard Shortcut: Press Ctrl + Shift + ↓ (down arrow) to select a paragraph using the keyboard.
These methods make selecting text easy and help in editing or formatting quickly.
Q2. How will you replace a word with a synonym?
Answer:
To replace a word with a synonym in MS Word, follow these steps:
- Select the word that you want to replace.
- Go to the Review tab on the Ribbon.
- Click on the Thesaurus option or press Shift + F7.
- A list of synonyms will appear in the right pane.
- Choose the most suitable synonym and click Insert to replace the selected word.
This feature helps improve the vocabulary and quality of your writing.
Q3. List three methods to correct a spelling or grammatical error.
Answer:
There are several ways to correct spelling and grammar mistakes in MS Word:
Right-click Method: Right-click on the underlined word (red for spelling, green/blue for grammar) and choose the correct suggestion from the list.
Spelling and Grammar Tool: Press F7 or go to the Review tab → Spelling & Grammar to open the correction window.
AutoCorrect Feature: MS Word automatically corrects commonly misspelled words (like "teh" to "the") while typing.
These tools ensure your document is error-free and professionally written.
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