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Sunday, September 28, 2025

How to review a spreadsheet? Class-10-Part:B-Unit:2-Ch:4:

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CBSE SOLUTIONS-2025-26
CLASS-10-PART-B
unit-2 electronic spreadsheet using libreoffice calc
chapter- 4 Share and Review a spreadsheet

Section – A: Fill in the Blanks
Q1. Sharing and reviewing spreadsheets allows – to work on the same document simultaneously, making it easier to collaborate and provide feedback.
Answer: Multiple users
Q2. The – feature in LibreOffice Calc highlights modifications made to the spreadsheet so users can review and manage edits effectively.
Answer: Track Changes
Q3. To start tracking modifications in a spreadsheet, you need to – by enabling the Track Changes feature from the menu.
Answer: Enable tracking
Q4. – are added to specific cells in a spreadsheet, providing additional context or feedback without altering the cell’s content.
Answer: Comments or Annotations
Q5. When working with multiple versions of a spreadsheet, you can – from different users into a single document to synchronize updates and resolve conflicts.
Answer: Merge changes
Q6. – documents help identify differences between two versions of a spreadsheet, allowing you to review and understand the changes made over time.
Answer: Compare


Section – B: True or False
Q1. Comments added to cells are automatically tracked as part of the Track Changes feature.
Answer: False
Q2. You can accept or reject individual changes in a shared spreadsheet using the Track Changes management tools.
Answer: True
Q3. The Merge function is used to combine multiple spreadsheets into a single document without considering the changes made by different users.
Answer: False
Q4. Comments are used to provide feedback or explanations and do not alter the content of the cell.
Answer: True
Q5. Editing comments on Track Changes in LibreOffice Calc allows you to update or clarify feedback and annotations related to specific cells.
Answer: True

Section – C: Multiple Choice Questions
Q1. A spreadsheet can be shared among – users.
A) One B) Many C) Two D) None of these
Answer: B) Many
Q2. How can you compare two different versions of a spreadsheet in LibreOffice Calc?
A) File → Signs B) Edit → Track Changes → Compare Document C) Data → Filter D) View → Full Screen
Answer: B) Edit → Track Changes → Compare Document
Q3. How can you view changes made to a document after enabling Track Changes?
A) Edit → Track Changes → Show B) Right-clicking any cell C) Enabling Auto Filter
Answer: A) Edit → Track Changes → Show
Q4. Shared spreadsheets can be merged during – documents.
A) Sharing B) Comparing C) Merging D) Multiple
Answer: C) Merging
Q5. Which dialog box allows you to review and manage all tracked changes in LibreOffice Calc?
A) Edit → Find and Replace B) Edit → Track Changes → Manage C) Tools → Options D) Insert → Comment
Answer: B) Edit → Track Changes → Manage


Section – D: Very Short Questions
Q1. What feature allows multiple users to edit the same spreadsheet simultaneously?
Answer: Sharing feature
Q2. Which option must be enabled to start tracking changes in LibreOffice Calc?
Answer: Track Changes option
Q3. What does the Track Changes feature highlight in a spreadsheet?
Answer: It highlights modifications like insertions, deletions, and edits made by users.
Q4. How do you view comments added to a cell?
Answer: By hovering the mouse pointer on the cell or choosing “Show Comment.”
Q5. What function combines changes from different versions into one document?
Answer: Merge Document
Q6. Which tool helps you identify differences between two versions of a document?
Answer: Compare Document tool

Section – E: Short Questions
Q1. What is the primary use of comments in a spreadsheet?
Answer: Comments provide explanations, reminders, or suggestions linked to specific cells without changing actual content.
Q2. How do you handle conflicting edits from multiple users in a shared spreadsheet?
Answer: Conflicting edits can be resolved by using Merge and reviewing changes before accepting or rejecting them.
Q3. What needs to be done to keep a record of all modifications made to a spreadsheet?
Answer: Enable Track Changes so every edit is automatically recorded.
Q4. What function lets you review and manage changes made by different users?
Answer: Track Changes → Manage
Q5. How can you manage and review all tracked changes?
Answer: Through Edit → Track Changes → Manage, where you can accept, reject, or view all edits.
Q6. Which menu part enables the Track Changes feature in LibreOffice Calc?
Answer: Edit → Track Changes → Record

Section – F: Long Questions
Q1. How to edit comments in LibreOffice Calc?
Answer:
To edit a comment in LibreOffice Calc, follow these steps:
  1. Right-click on the cell containing a comment.
  2. Select Edit Comment from the context menu.
  3. The comment box will appear; modify the text as required.
  4. After editing, click outside the box to save the comment.
  5. Editing comments is useful when you need to update previous notes or provide more accurate information. This helps improve clarity and teamwork during collaboration. Comments make it easier for reviewers to understand cell data without modifying the content.
Q2. What is the Track Changes feature and why is it useful in spreadsheet applications?
Answer:
The Track Changes feature allows users to record all edits, such as insertions, deletions, and modifications, made to a spreadsheet. It visually highlights changes and keeps a log for review.
It is useful because:
  • It helps multiple users work together without losing original data.
  • Each user’s edit can be reviewed, accepted, or rejected later.
  • It improves collaboration, transparency, and accountability in shared files.
  • This feature is especially beneficial in offices or teams where multiple contributors need to verify or audit the spreadsheet’s evolution.
Q3. How does the Record Changes option function with Track Changes, and how is it activated?
Answer:
The Record Changes option works alongside the Track Changes feature to keep a detailed record of every modification made to the spreadsheet. Once activated, any addition, deletion, or format adjustment is highlighted for review.
To activate it:
  • Open the spreadsheet.
  • Go to Edit → Track Changes → Record.
  • The system will begin tracking all modifications.
  • This feature ensures that all edits are documented, making it easier for team leaders to monitor who made which change and when. It promotes accountability and organized teamwork.
Q4. What role do comments play in spreadsheets and how can they be used effectively in a collaborative setting?
Answer:
Comments are essential tools for providing context, clarification, and feedback without altering actual cell data. In a collaborative environment, comments allow multiple users to:
  • Share suggestions or queries.
  • Leave reminders for future edits.
  • Clarify data meaning for other users.
  • They are particularly useful in shared spreadsheets where communication through notes saves time and avoids confusion. Using comments wisely ensures smooth collaboration and better understanding among team members.
Q5. Write down the steps to merge documents in LibreOffice Calc.
Answer:
To merge documents in LibreOffice Calc, follow these steps:
  1. Open the main spreadsheet file (base version).
  2. Navigate to Edit → Track Changes → Merge Document.
  3. Select the other version you want to merge.
  4. Calc will display the combined changes from both files.
  5. Review and accept or reject changes as needed.
  6. Save the final document.
  7. Merging is extremely useful when multiple users work separately on the same file. It brings together all changes and helps in creating a unified, updated version without data loss.
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