Class-X-Solved Exercise:
Unit-10 Email Messaging
Session-1 Working with Calendar
Session-2 Schedule an Appointment
Session-3 Categorize an Appointment
Session-4 Sharing a Calendar
Session-5 Printing a Calendar
I. Objective type questions.
1. Fill in the blanks:
a. _______ your calendar helps to share various segments of your time centric life with others.
Answer: Sharing
b. ______ is a very good tool for true collaboration with co-workers or friends.
Answer: Outlook Calendar
c. To share a calendar you have to select _____ option available in the navigation pane.
Answer: Send
d. Print option is available under _________ menu.
Answer: File
e. To hide printing the details of private appointments you have to check the ____ checkbox.
Answer: Hide details of private appointments
2. Write T for true and F for false against the statement.
a. An outlook calendar can b e shared only if it is published.
Answer: T
b. An outlook calendar can be shared as an Email attachment.
Answer: T
c. We can hide private events while printing an online calendar.
Answer: T
d. A calendar cannot be printed for a specific time period.
Answer: F
e. Changes made in a calendar by sender get automatically shared with receivers.
Answer: T
II. Multiple choice questions.
1. When working in an exchange environment, you can share your calendar with others in your organization. If they have review permissions, what are they allowed to do?
a. Add appointments to your calendar
b. Read your calendar c. Delete appointments from your calendar
d. All of the above
Answer: d. All of the above
2. If you want to let a person know about a meeting, you should ____.
a. Send them a meeting request b. Create a task to notify the person about the meeting
c. Forward them the calendar item as an attachment
d. Email them with the meeting details in the body.
Answer: c. Forward them the calendar item as an attachment
3. To get started printing a monthly calendar, you:
a. Select and copy those days, then paste them into Microsoft word and print from there.
b. View your calendar, click page setup on the file menu, and click monthly style.
c. Import your appointments to the program that you prefer to print with.
d. None of these
Answer: b. View your calendar, click page setup on the file menu, and click monthly style.
4.If you want your personal appointments to show in green, what's your method?
a. Apply labels. b. Attach follow up flags.
c. Use a category d. None of these
Answer: c. Use a category
III. Short Answer Questions.
1. Name the two methods of sharing an outlook calendar with others.
Answer:
1. Share your calendar with people within your organization.
2. Share your calendar with people outside your organization.
2. List two advantages of sharing an online calendar with co-workers or team members.
Answer:
1. Get reminders for meetings, appointments or important events.
2. Sync calendar with mobile phones for efficient communication anywhere.
3. How can you share a custom calendar folder with specific persons?
Answer: Follow the steps given below to share calendar folders that you create.
1. Right click the calendar folder that you want to share.
2. Click share folder name.
3. In the to box of the sharing invitation, enter the name of the recipient.
4. Optionally, change the subject.
5. Type body message that you want.
6. Click send
7. Review the confirmation dialog box, and then, if correct click ok.
4. How will you send a calendar via E-mail?
Answer:
1. Click on send a calendar via E-mail.
2. Select appropriate option that you want to share
3. Click OK
4. Specify the Email address of the user to whom you want to share the calendar.
5. Click Send.
6. After sharing a calendar the calendar icon in the Navigation pane changes.
5. How can you hide private events while printing a calendar?
Answer: To avoid printing the details of private appointments, check the Hide details of private appointments box.
6. How many print styles are available for printing an outlook calendar?
Answer: There are different styles are available for printing an outlook calendar.
1. Daily style
2. Weekly style
3. Monthly style.
Some other links:
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