Computer Science
Class-VI
Chapter-3 Advanced features of MS Word
A. Fill in the blanks:
1. _______ is printed at the top of each page of a document.
Answer: Header
2. Header and footer option is a part of _______ menu.
Answer: View
3. _______ is the document containing standardized text.
Answer: Main document
4. By default, MS Word places footnotes at the _____ of each page.
Answer: end
5. There are______ basic steps to perform a mail merge.
Answer: three
B. Write whether true or false:
1. By default in MS-Word , header is printed 0.5 inches from the top of page.
Answer: T
2. The header and footer areas are displayed as dotted square boxes.
Answer: F
3. There are two linked parts of a footnote or an endnote.
Answer: T
4. The main document has a merge field.
Answer: T
5. Footnotes are used for citation of sources.
Answer: F
C. Tick the correct option:
1. By default in MS Word it is printed 0.5 inches from the bottom of page.
a. header b. footer
Answer: Footer
2. Footnotes are used for
a. detailed comments b. citation of sources
Answer: detailed comments
3. You can sent letters with identical information to a group of people using this feature of MS Word.
a. footnotes b. Mail Merge
Answer: Mail Merge
D. Answer the following questions:
1. What do header and footer contain?
Answer: Header or footer can contain information such as page numbers, date etc.
2. What is the use of footnotes and endnotes in MS Word document?
Answer: You can use footnotes for detailed comments and endnotes for citation of sources.
3. What do you understand by Data Source?
Answer: It is a file which contains the variable data that are to be inserted in the document.
4. What is the use of Mail Merge?
Answer: Sometimes you need to send letters with identical information to a group of people who reside at different places. These letters may require the address of each person to be printed at the top in addition to the standard content. You can use Mail Merge feature of MS Word for this purpose.
5. Do you know three main steps involved in Mail Merge? Explain them.
Answer:
1. Creating the main document: It contains the standardized text that will be printed on all the merged documents. The main document has a merge field.
2. Creating the data source: It is a file which contains the variable data that are to be inserted in the document.
3. Merging: Merging the data source and the main document.
E. Write short notes on the following:
1. Header 2. Creating Merge fields 3. Footer
Answer:
1. Header: The text that is printed at the top of each page of the document is called header.
2. Creating Merge Fields: For adding recipient information to the letter, click at the location in the document. Then click on address block in the mail merge task pane. The insert address block dialog box appears. Select the required options then click OK.
3. Footer: The text printed at the bottom of the page in a document is called footer.
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