Solved Exercise
Class-VII
Chapter- 5
A. Multiple choice questions:
1. Mail merge is a _______________ tool.
a. useful b. useless c. handy d. hopeless
Answer: Useful
2. Main document is the document which has a common data like a ____________.
a. note b. letter c. symbol d. logo
Answer: letter
3. The mail merge task pane has ____________ main steps to complete a mail merge.
a. five b. two c. six d. one
Answer: Six
4. Choose the type of ________ you wish to create.
a. document b. message c. notice d. text
Answer: document
5. You will need an ________ list so that word can automatically place each address into the document.
a. record b. article c. object d. address
Answer: address
6. If you are using _________ with an existing letter, make sure that the file is open now.
a. mail receipt b. mail merge c. mail letter d. mail word
Answer: mail merge
7. Place the insertion point in the __________ where you wish the information to appear.
a. text b. record c. document d. proof
Answer: document
8. A________ holder appears in your document.
a. place b. position c. location d. information
Answer: place
B. Write 'T' for true and 'F' for false statement:
1. Main document is the document which has a common data like a letter.
Answer: T
2. You can type a new address list from within the mail merge wizard.
Answer: T
3. In the Mail Merge Recipients dialog box, you can check or uncheck each recipient.
Answer: T
4. Place the insertion point in the document where you wish the information to appear.
Answer: T
5. A place holder appears in your document.
Answer: T
6. Mail merge document is saved as any other document in MS-Word.
Answer: T
C. Answer the following questions in short:
1. For what mail merge is used?
Answer: Mail Merge is a mass-mailing facility that addresses and pertinent facts about recipients information into the form of a letter.
2. How many steps we use to complete mail merge?
Answer: There are six steps to create mail merge
- Write your letters
- Preview your letters
- Select the document type
- Select starting document
- Selecting recipients
- Complete the merge
3. After clicking step by step Mail Merge Wizard, which contents you find?
Answer: After clicking step by step mail merge wizard, the main document you will find.
4. What is the use of the current document?
Answer: Current document, which specifies how do you want to set up your letters.
D. Answer the following questions in detail:
1. What is Mail Merge?
Answer: Mail Merge is a mass-mailing facility that addresses and pertinent facts about recipients information into the form of a letter. Mail merge uses two files and after merging process it merge them.
2. How can Mail Merge help you in every day life? Give two examples.
Answer: Mail Merge help us in every day life. Using mail merge we can create more letters, Email, Envelopes etc. in short time.
3. Define Main document.
Answer: The first step in the mail merge process is to create the main document, because the type of main document govern the subsequent choices you can make in the mail merge.
4. Name the software where an address book can be created.
Answer: Address book can be created using MS-Word, MS-Excel etc.
5. What is the benefit of Mail Merge?
Answer: Mail merge is a mass mailing facility that takes names, addresses and pertinent facts about recipients and manages the information into the form of a letter.
E. Place the six steps to create a merged document in a correct order on the ladder.
- Complete the merge
- Selecting recipients
- Select starting document
- Preview your letters
- Write your letter
- Select the document type
Answer:
- Write your letters
- Preview your letters
- Select the document type
- Select starting document
- Selecting recipients
- Complete the merge
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