Computer Science
Class-VI
Chapter-3 Mail Merge in MS Word 2016
A. Tick the correct answer:
1. Letter option is present in which of the following tab?
a. Insert tab b. Mailing tab c. Home tab d. None of these
Answer: Mailing tab
2. Which of the following is used for entering new information?
a. New entry b. Delete entry c. Both (i) and (ii) d. None of these
Answer: New Entry
3. Which of the following options is selected to include all the people in your recipient list?
a. FROM b. All c. Current record d. None of these
Answer: All
4. Which among the following is used for selecting only the displayed recipient?
a. All b. Current record c. From d. None of these
Answer: Current Record
5. Which of the following is used for previewing the previous letter?
a. Next record b. Previous record c. Both (i) and (ii) d. None of these
Answer: Previous Record
B. Fill in the blanks:
(Mailing, Current record, Preview result, check mark, Mail merge)
1. ................. allow a user to create multiple letter and e-mails.
Answer: Mail Merge
2. Start mail merge option is present in ............. tab.
Answer: Mailing
3. ................ is used to select only the displayed recipients.
Answer: Current Record
4. .................. option displays the preview of merged letters.
Answer: Preview Result
5. A .................. beside a person's name indicates that word will create a personalized letter for that person.
Answer: Check Mark
C. Write true or false:
1. Letters are present in start mail merge option.
Answer: T
2. Delete entry option is used to enter new information.
Answer: F
3. Mail merge recipients window displays the people present in the mailing list.
Answer: T
4. Insert greeting line dialog box will appear on clicking on greeting line option.
Answer: T
5. All option is used to specify only the displayed recipients.
Answer: F
D. Answer the following questions:
1. Write the steps to open Mail merge.
Answer: Steps to open Mail Merge:
1. Open the MS Word.
2. Click on the Mailing tab
3. Click on start mail merge option.
4. Click on Letters.
2. How will you form a recipient list?
Answer: Steps to form a recipient list:
1. Click on select recipients option.
2. Click to identify type of recipient list.
3. Click on each area and type information.
4. When you finish creating your mailing list, click on OK.
5. Type a name for the file.
6. Click on save button to save your file.
3. What is the use of edit recipient list option?
Answer: To edit recipients list, follow the fiven steps:
1. Click on edit recipients list option.
2. To add or remove a check mark, click on the box beside's a person's name.
3. Click on OK.
4. Write the steps for using address block.
Answer: Steps for using address block:
1. Click on the location where you want the inside address to appear in the letter.
2. Click on address block option.
3. Click on a format for each recipient's name.
4. Click on OK.
5. Click on the location.
6. Click on greeting line option.
7. Click on these areas to specify the freeting format.
5. Write the steps for previewing results of merged document.
Answer: Steps for previewing results:
1. Click on preview results option. Word displays a preview of the merged letter.
2. Click on the next record icon to preview the letter and the preview record icon to move back and preview the previous letter.
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