What is MS Word Processing Software?

INTRODUCTION TO WORD PROCESSOR:

Word Processing Software is the set of programs written specifically for text editing or manipulation. Word processing mainly consist operations like creating, opening, editing, viewing, searching and replacing, formatting, saving and printing text or document. Much Word Processing software also allow us to design and include various pictures, graphs, WordArt, Symbols, Tables and charts in the text. 

Much software has been developed till now for Word Processing like WordStar, Word Perfect, Page Maker, and MS Word etc. The most popular is MS Word (Microsoft Office) along with PowerPoint and Excel software’s. MS Word needs a windows platform to work.

MS Word Processing Software is a application software. MS word processing software is widely used for office purposes. MS office has different sub parts like ms word, ms excel, ms power point, ms access etc. Different versions of ms office are ms office 2003, ms office 2007, ms office 2010, ms office 2012, ms office 2016.

MS WORD:
In this session, we will study about MS Word. In this session will learn how to start MS Word, how to create documents, how to save and print them and how to use various features of MS Word to improve the presentation of our document.

·   We can use Cut, Copy, Paste, Find and Replace options to edit text.

·   We can format by changing font, size, color and alignment of the text.

·   We can use spelling and grammar check

·   We can insert Word Art, Clip Art and Pictures and Tables

How to Start:
Method (1):
Step 1: Click on Start button.

Step 2: Click on All programs.

Step 3: Click on MS Office.

Step 4: Select MS Word.

Method (2):
If you find MS word icon anywhere on your screen just double click on the icon, MS Word window will be displayed.

MS Word Window:
The MS Word Window has the following items:
1. Title Bar: Title bar has the following components:
(i) Office Button: On the left upper corner of the window, there is a office button icon.

When you will click on office button a drop-down list will be display. This drop-down list consist of many options like save, open, save as, new, print, publish, close etc.

    a. New: This option is used to create new document.

    b. Save: This option is used to save your document.

    c. Save as: This option is used to rename of your  document. 

    d. Print: This option is used to take printout of your document.

    e. Publish: This option is used to publish your document.

    f.  Close: This option is used to close word window.

     

 (ii) Quick Access Toolbar: On the left upper corner of word window, there is a Quick Access Toolbar present on title bar. By default three options are available on quick access toolbar i.e. save, undo and redo. We can add or remove more options in Quick Access Toolbar. To add or remove options click on the right side icon on Quick Access Toolbar, a drop-down list will be appear. This list consist some options like new, open, same, e-mail, print, print preview, spelling grammar, undo, redo, draw table, hide ribbon and show ribbon.

    a. Undo: This option is used to undone last work.  

    b. Redo: This option is used to read last undo work.

    c. Print: This option is used to print the document. 

    d. Print Preview: This option is used to see the print preview of the document.

    e. Draw Table: This option is used to draw a table.

    f.  Hide Ribbon: This option is used to hide ribbon.

    g. Spelling Grammar: This option is used to check spelling or grammar.

(iii) Control Button: On the right upper corner of word window, there are three buttons- Minimize, Restore and Close button.

    a. Minimize: This option is used to minimize the word window.

    b. Restore: This option is used to Restore or maximize the word window.

    c. Close: This option is used to close word window.

2. Ribbon: It includes the following tabs like- Home, Insert, Page Layout, References, Mailings, Review and View. Each tab has some groups and each group has different options to make document attractive.

3. Rulers: There are two rulers— horizontal ruler and vertical ruler. The horizontal and vertical rulers align text, graphics, tables and pictures in the document.

4. Workspace: Workspace is the area on Word window where you can type text.
5. Vertical Scroll Bar: It is used to move backward or forward the document.
6. Previous Page Button: This button displays the previous page of the document.
7. Next Page Button: This button displays the next page of the document.

Creating a New Document:
Follow the following steps:

Step 1: Click on Office button.

Step 2: Click on New.

Step 3: Select blank document.

Step 4: Click on create.

Templates:
Templates are the different formats for documents which are already available in MS-Word or you can also access templates from internet.

Header and Footer: 

Header and Footer are separate two sections on a page. A header appears at the top of the page and footer appears at the bottom of the page or document. Header and footer can be same or different for each page or document. Header and Footer may include information like date of creation, author, page number, file name and any picture etc.

· Click on Insert tab.

· Select header or footer from Header & Footer group under Insert tab.

The header and footer tool bar display the following tools:

(i) Insert Auto Text

(ii) Insert Page Number

      (iii) Insert Number of Pages

(iv) Format Page Number

(v) Insert Date
(vi) Insert Time
(vii) Page Setup